Administrative Analyst – Practical experience in import processes

Description

Job Summary: We are seeking an experienced Administrative Analyst to organize and monitor administrative routines, with a focus on strategic support to management. Key Highlights: 1. Leadership and people management experience 2. Proficiency in General Affairs, procurement, and administrative processes 3. Strong problem-solving ability and systemic vision General Description We seek an Administrative Analyst with solid experience to organize, lead, and monitor the administrative routines of the unit. The position requires professional maturity, systemic vision, **leadership experience**, strong **problem-solving ability**, and **proficiency in General Affairs operations**, **procurement, and administrative processes**. The professional will serve as **strategic support to administrative management**, ensuring control, predictability, and efficient execution of internal demands. Requirements * **Proven experience in people management** (direct leadership of teams or working groups); * **Experience as a manager in procurement, logistics, or administrative processes;** * **Advanced-level Excel;** * **Intermediate or advanced English (reading, writing, and speaking);** * Strong prioritization and problem-solving skills; * Organization, discipline, and attention to detail; * Availability for 100% on-site work. Preferred Qualifications * Practical experience with import processes (Import Declaration – DI, customs clearance, and negotiations with international suppliers); * Prior experience in multinational companies. Main Responsibilities * Lead and monitor General Affairs routines (outsourced services, facilities, maintenance, among others); * Maintain accurate internal controls of assets, contracts, documents, requests, and expenses; * Conduct administrative and financial analyses, preparing managerial reports and data for decision-making; * Manage procurement and supplier processes: quotations, negotiations, comparisons, historical records, deadlines, and follow-up; * Ensure full execution of internal demands by organizing priorities and enforcing deadlines; * Act as the interface with HR, Finance, Engineering, and other departments; * Propose improvements, standardizations, and optimization of administrative processes; * Distribute tasks, monitor deliveries, guide teams, and ensure routine discipline.