Administrative Assistant

Description

Job Summary: The Administrative Assistant will support Singulari’s administrative processes with organization, agility, and attention to detail, ensuring smooth internal operations. Key Highlights: 1. Essential support in administrative, financial, and training routines. 2. Opportunity to grow in a dynamic and innovative environment. 3. Support across multiple departments, including finance and commercial. **Job Mission:** Support Singulari’s administrative processes with organization, agility, and attention to detail, ensuring smooth internal operations and contributing to team delivery efficiency. The Administrative Assistant will be responsible for operational and support tasks for the finance, commercial, training, and administrative departments. **Academic Qualifications:** Completed high school education. Bachelor’s degree in Administration, Financial Management, Business Processes, or related fields is preferred (in progress or completed). **Requirements:** Prior experience in administrative and/or financial routines. Strong verbal and written communication skills. Organizational skills, punctuality, and deadline awareness. Proficiency in Microsoft Office or Google Workspace (especially Docs, Sheets, and Calendar). Ability to proactively manage multiple tasks. Comfort with digital tools and willingness to learn. **Key Responsibilities:** Support administrative routines such as document control, scheduling, and file organization. Assist with basic financial processes: organizing receipts and supporting payments. Perform data entry, spreadsheet completion, and internal system updates. Provide logistical support for meetings, internal events, and training sessions. Assist with client and supplier communications when required. Support the Singulari team in executing operational project tasks and daily operational demands. **Preferred Qualifications:** Experience in consulting firms, educational institutions, or dynamic environments. Familiarity with tools such as Trello, Notion, Asana, or CRMs. Interest in innovation, corporate education, and artificial intelligence. Collaborative, discreet profile with strong motivation to grow alongside the team.