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Job Summary: The professional will perform various administrative activities, preparing charts, maps, reports, and controls, as well as providing information and drafting internal communications. Key Highlights: 1. Performing various and routine administrative tasks. 2. Internal and external communication, information and file management. 3. Opportunity at a philanthropic institution focused on social and health issues. * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing services according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, screening topics and forwarding calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data with the aid of calculators and/or computers; * Enter data into fiscal ledgers, recording supporting documentation; * Control requests and receipts of consumable materials, preparing the request form and monitoring their delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document archives and card indexes, classifying, labeling, and storing them; * Review, process, and/or instruct procedures related to your work unit, arranging for their forwarding; * Monitor the progress of official correspondence or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service requirements. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Proficiency in computer use — user level. **Additional Information** **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for Medical Development) is a non-profit civil association of philanthropic nature, recognized as a federal, state, and municipal public utility entity, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. SPDM’s primary mission is its integration into the health system, focusing on disease treatment and prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serving everyone without discrimination. With institutional growth, **SPDM** has expanded its scope of activities through projects currently under development in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value the sharing of ideas, teamwork, respect for diversity, and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **The Outpatient Clinic** We are recognized as one of Brazil’s largest philanthropic health institutions, comprised of a diverse group of highly qualified professionals contributing across various sectors to ensure excellence and patient safety in care delivery. Our goal is to bring the most advanced medical knowledge to the entire population. Additionally, we maintain a partnership with the Municipal Department of Education of São Paulo to expand and improve inclusive education services for people with disabilities. At the AME Maria Zélia outpatient clinic, the “Efficient Employee” project was developed, aiming not only to hire people with disabilities but also to assess and adapt infrastructure requirements for each case, thereby facilitating the inclusion of this group within the institution. We believe that the high technical proficiency of our teams, combined with our humanized approach to patient care, positions us as a major leader in public healthcare. If you identify with our values and activities, join our team.
