Description
Job Summary:
Responsible for the efficient and integrated management of infrastructure, facilities, administrative support, and building maintenance, ensuring the full operation of corporate environments.
Key Highlights:
1. Efficient infrastructure and facilities management.
2. Administrative support and building maintenance.
3. Focus on organization, security, and operational excellence.
Administrative Assistant Position Description:
Responsible for ensuring the efficient and integrated management of infrastructure, facilities, administrative support, and building maintenance services, guaranteeing the full operation of corporate environments. Proactively monitors contracts, asset maintenance, fleet, common areas, reception, outsourced services, custodial services, and logistical support, with emphasis on organization, security, comfort, resource efficiency, legal compliance, and operational excellence, promoting employee well-being and continuous process improvement.
Responsibilities:
* Ensure execution and quality of cleaning, sanitization, and maintenance services in administrative areas, adhering to the annual budget and proposing continuous improvements.
* Monitor in-person and telephone reception services, ensuring appropriate demeanor, courtesy, responsiveness, and correct use of systems.
* Validate and control operational expenses (e.g., postal services, notary offices, tolls, accommodations, vehicle rentals, etc.).
* Monitor driver activities, controlling routes, schedules, and working hours.
* Monitor light fleet operations, including preventive and corrective maintenance, tires, documentation, mileage, costs, accidents, and traffic violations.
* Ensure maintenance of internal and external green areas, as well as proper functioning of the irrigation system, in accordance with legal and contractual requirements.
* Ensure compliance with physical security contracts by conducting periodic inspections, maintaining relationships with third-party providers, and proposing improvements.
Requirements:
* Prior experience in infrastructure, facilities, administrative support, or related fields;
* Experience managing suppliers and outsourced services is desirable;
* Experience with SAP and administrative-financial routines is desirable;
* Completed or ongoing undergraduate degree in Business Administration or related fields.
**Behavioral Competencies:** Organization and attention to detail Proactivity Planning and control capabilities Strong verbal and written communication Interpersonal relationship skills
Full-time
Onsite
Cachoeiro de Itapemirim,Espirito Santo
