Administrative Assistant

Description

Job Summary: Grupo Platinão is seeking an administrative professional to organize, verify, and digitize fiscal documents, perform banking operations, and support the team. Key Highlights: 1. Administrative sector experience and related areas, such as cashier operator 2. Focus on the well-being of employees, customers, and suppliers 3. Work environment that values respect, empathy, and inclusiveness Grupo Platinão is growing—be part of this story! Since 1977, providing people with great moments and serving as a benchmark for the quality of our facilities. We are recognized as an excellent place to work! Here, we care about the well\-being of employees, customers, and suppliers. Respect is practiced here—we treat everyone equally and welcome people with empathy. \#JoinPlatinão! RESPONSIBILITIES AND ATTRIBUTES * Receive fiscal invoices and freight documents from the Diesel, Ciclo Otto, Restaurants, and Stores departments; * Organize, sort, and verify fiscal invoices and vouchers by customer using the EMsys system’s invoice report; * Digitize (scan) fiscal invoices and save them in customer-specific folders. Folders must be identified by the station name, code, and customer name; * Ensure, during morning hours, that fiscal invoices are saved daily. If the process is completed ahead of schedule on the same day, a verification must be conducted the following day to confirm that all invoices from the previous day have been properly digitized; * Physically organize fiscal invoices, sorting them by customer as they are scanned. These invoices will be archived at the unit; * Organize freight letters exchanged at the station with transport companies by customer name and in ascending chronological order; * Scan freight documents and other items from the cash closing mailbag, especially when the cashier’s digital files are difficult for the treasurer to view; * Correctly organize documents, separating them by document type and customer, and store them in boxes labeled by date; * Receive the diesel document mailbag, archive cash closings, separate freight documents into another file, and extract sight and post\-dated checks for bank deposit; * Deposit sight and post\-dated checks via Bradesco’s check scanner and clear them in the EMsys system; * Separate checks that cannot be deposited via the check scanner, make copies, place them in envelopes, and deliver them to the person responsible for bank deposits, subsequently clearing them in the system; * Deposit checks (those not eligible for scanner deposit) at the bank daily; * Prepare client check deposits directly into their accounts; * Verify cash balances for Ciclo Otto, Store, and Restaurant departments and scan cash closings; * Notify the responsible treasurer of the verified amounts for cash closing; * If necessary, replenish the electronic cash drawer with physical cash from the Diesel, Ciclo Otto, Store, and Restaurant safes; * Receive the Protege withdrawal in the manager’s office and deposit it into the electronic cash drawer; * Receive the change check sent by the treasury, inform its number to the responsible analyst, and communicate the quantity to the Diesel manager; * Manage change and coin handling jointly with managers; * Send the electronic cash drawer statement to the responsible analyst and supervisor first thing each morning; * Support the cashier team as needed. * Issue fuel or product fiscal invoices if required * Open maintenance requests if necessary; * Open and follow up on customer complaint requests with responsible departments; * Assist the unit manager with administrative tasks REQUIREMENTS AND QUALIFICATIONS Completed High School education; Minimum six months’ experience in administrative roles, such as cashier operator or related fields; Basic knowledge of Microsoft Office (Word, Excel, etc.); ERP system knowledge is desirable; Valid driver’s license and personal vehicle required. ADDITIONAL INFORMATION WORK LOCATION: Platinão Gas Station \- BR\-163 Highway, Km 459, Campo Grande \- MS; WORK SCHEDULE: Monday to Thursday: 7:00 AM to 5:00 PM; Friday: 7:00 AM to 4:00 PM (with one-hour break). SALARY AND BENEFITS: Salary R$ 1\.800,00 \+ (30% hazard pay) 540 \= R$ 2\.340,00 Benefit card R$ 482,00; Unimed Health Plan; Cost-of-living allowance; Life insurance. Minimum Education Level: High School (Secondary Education) * Meal allowance * Health plan * Life insurance * Cost-of-living allowance