Purchasing Assistant – Office Supplies and Consumables

Description

Job Summary: The Purchasing Assistant – Office Supplies and Consumables supports the internal material procurement process, ensuring necessary support for company operations. Key Highlights: 1. Supports the entire internal material procurement process 2. Ensures supply of inputs to departments 3. Handles planning, quotation, negotiation, and inventory control The Purchasing Assistant – Office Supplies and Consumables is responsible for supporting the entire procurement process for internal office supplies and consumables, ensuring departments receive the necessary inputs for operational continuity. Responsibilities span from requisition initiation through material receipt, including support for planning, quotation, negotiation, and inventory control of consumable items. **Key Responsibilities** * Receive, analyze, and organize purchase requisitions for office supplies and consumables submitted by internal departments. * Conduct supplier quotations, consistently prioritizing optimal cost\-benefit ratio, delivery timelines, and quality. * Negotiate prices, delivery timelines, and payment terms in accordance with company guidelines. * Issue purchase orders in the system and monitor the entire workflow until final delivery. * Maintain ongoing communication with suppliers to align delivery schedules, implement adjustments, and confirm orders. * Monitor inventory levels of office supplies and consumables, initiating replenishment when required. * Track and record incoming materials, verify invoices, and report discrepancies to the responsible department. * Support registration and updating of new suppliers. * Prepare purchasing reports and internal control records for expenditure and consumption tracking. * Ensure all purchases comply with internal policies and approved budgets.