Junior Foreign Trade Assistant

Description

Job Summary: Support foreign trade activities by monitoring import and export processes, controlling documents and deadlines, and ensuring compliance with legislation and internal procedures. Key Highlights: 1. Monitoring of import and export processes 2. Document and deadline control 3. Ensuring legal and internal compliance Support foreign trade activities by monitoring import and export processes, controlling documents and deadlines, and ensuring operational compliance with legislation and internal procedures. Main Responsibilities and Tasks: * Monitor finished product inventory, create export pallet releases, and schedule logistics; * Request information from the operations and procurement departments; * Support daily and weekly export logistics scheduling and send loading forecasts to the operations department; * Coordinate logistics with carriers (arrival time, location, and release of containers/trailers ME); * Prepare shipping instructions and export documents (invoice, packing list, ISF, etc.), verify bills of lading (BL), phytosanitary certificates, etc.; * Request documentation from customs brokers and send it to customers; * Control and register thermographs; * Track vessels and their arrival at destination; * Maintain shipment and document submission spreadsheets; * Verify export-related expenses, post them in SAP, and forward for payment (port fees, CT\-es, maritime freight invoices, etc.); * Send documents (BL/CRT/AWB, CT\-e, DUE, and NF) to the accounting department; * Monitor document verification, request adjustments when necessary, follow up on missing documentation from exporters, cargo arrival at destination, etc.; * Maintain shipment, document receipt, follow-up, and other spreadsheets; * Verify advance expense requests (cash payments to traders), post them in SAP, and forward to finance; * Verify the Unified Import Declaration (DUIMP) and request issuance of NF; * Request pickup of full containers at the port and return of empty containers (for maritime shipments). Handle border clearance and monitor trailer movement (for road shipments); * Receive CT\-e (Electronic Transport Receipt), verify data and values, and post them in SAP; * Forward expenses to finance (port fees, border fees, road freight, etc.); * Archive documentation in folders \- OneDrive; * Verify incurred costs and submit expense reports to finance, thereby closing the process;