Job Summary: The professional will provide support to the Administrative Directorate, performing various administrative tasks, preparing documents, controls, and internal communications, and providing information to various departments. Key Highlights: 1. Administrative Directorate Support 2. Preparation of Charts, Maps, and Reports 3. Organization and Maintenance of Files and Filing Systems Provide support to the Administrative Directorate. Carry out administrative activities across various institutional departments, preparing charts, maps, and reports; various controls and records; drafting routine internal communications; and providing information to various departments. **Responsibilities and Duties** * Provide support to the Administrative Directorate; * Collect and compile diverse data by consulting documents, transcripts, files, and filing systems; * Perform data entry using calculators and/or computers; * Control requisitions and receipt of consumable materials, preparing the corresponding request forms and monitoring deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill department-related tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, in compliance with applicable legal requirements; * Organize and maintain department-related document files and filing systems, including classification, labeling, and storage; * Review, dispatch, and/or process cases related to the employee’s work unit, arranging for their forwarding; * Monitor the progress of official correspondence or cases related to the employee’s work unit, maintaining internal and external contacts, clarifying doubts, and taking necessary actions to meet service needs; * Manage directors’ schedules, handle telephone calls, reschedule meetings, coordinate events related to the area of responsibility, and register outgoing and incoming documents. * Draft payment requests, purchase requests for non-standardized materials, and event organization plans. * Make internal and external phone calls directly to the Directorate, routing them to the specific director and delivering messages. Note that messages or information must undergo triage to assess urgency or priority; * Draft payment requests, purchase requests for non-standardized materials, and event organization plans; **Requirements and Qualifications** * Completed undergraduate degree in Business Administration or related fields; * Postgraduate studies in related fields (desirable); * Intermediate-level computer skills (desirable); * Knowledge of the Agreements Management System – Transfere-Gov; * Experience working in third-sector institutions managing agreements. **Additional Information** The **SPDM** – Associação Paulista para o Desenvolvimento da Medicina is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility at its headquarters, pursuant to Decrees No. 57,925 of 03/04/1966, 40,103 of 05/17/1962, and 8,911 of 07/30/1970. The Association’s primary guiding principle is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of action through projects under development in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to ensure universality and equitable access to health services—essential elements for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value the sharing of ideas, fostering a teamwork-oriented culture, and respecting diversity and inclusion. **MISSION** To deliver excellence in healthcare without prejudice, distinction, or classification of citizens. **VISION** To be recognized as the largest and most competent Brazilian philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency