Administrative Assistant

Description

Job Summary: Provide operational support for financial routines, ensuring timely payments and collections, document organization, and accurate cash flow control. Key Highlights: 1. Financial operational support 2. Accounts payable and receivable control 3. Bank reconciliation and active collections **Job Objective** Provide operational support for the company's financial routines, ensuring payment and collection cycles are completed within deadlines, maintaining organized documentation and precise cash flow control. **Main Responsibilities1\. Accounts Payable** * Receive, verify, and classify invoices and bank slips. * Record accounts payable in the management system (ERP). * Prepare and schedule payments via banking platforms. * Maintain files of payment receipts and fiscal documents. **2\. Accounts Receivable and Collections** * Issue bank slips and service/sales invoices. * Monitor credit collections (PIX, credit cards, and bank transfers). * Perform **daily bank reconciliation** to identify incoming funds. * **Active Collections:** Contact delinquent customers via e\-mail, phone, or WhatsApp to negotiate payment terms and reissue payment slips. **3\. Cash and Bank Control** * Perform daily cash closing (physical or digital). * Manage the "petty cash" fund for minor office expenses. * Update spreadsheets or systems with inflow and outflow data to reconcile actual versus system balances. **4\. Administrative Support** * Organize physical and digital files. * Assist in preparing simple financial reports (basic income statement or monthly cash flow). * Respond to suppliers and customers regarding financial inquiries. Compensation: R$1\.750,00 per month Benefits: * Meal allowance * Food voucher * Transportation voucher Work location: On-site