ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking an Administrative Assistant to join our team and provide essential support for the company's daily operations, ensuring process organization and efficiency. Key Highlights: 1. Essential support for daily administrative operations 2. Focus on process organization and efficiency 3. Interface with managers and weekly activity reporting #### **About the position:** We are seeking an Administrative Assistant to join our team and provide essential support for the company's daily operations. The professional will be responsible for ensuring the organization and efficiency of administrative processes, contributing to the smooth functioning of various departments. #### **Main responsibilities:** Register and monitor engineers' ARTs (Technical Responsibility Records) in the CREA system; Register and monitor the entire CAT (Work Accident Report) process for engineers in the CREA system, related to all Engeconsult services; Register and monitor the entire CAO (Occupational Safety Record) process in the CREA system, as requested by the commercial department; Register and monitor architects' RRTs (Technical Responsibility Records) in the CAU system; Register and monitor the entire CAT (Work Accident Report) process for architects in the CAU system; Register and monitor the inclusion of the company's Technical Responsible Parties in professional councils; Register and/or validate the company and/or consortium in CREA councils across Brazilian states where registration is still pending; Monitor CREA and/or CAU inspection processes when applicable; Validate professionals in CREA councils across Brazilian states where registration is still pending; Issue the company's and professionals' CRQ (Professional Registration Certificate) upon request from the company's commercial department; Record payments for ART, RRT, CAT, and annual fee invoices in the internal ERP system; Monitor protocols and record entries in the internal control system; Interface with the contract manager to record each professional's activities in ARTs and RRTs; Weekly reporting on recording progress to the area manager. #### **Mandatory requirements:** * Completed high school education. * EXCEL PROFICIENCY. * Experience with time-tracking and payroll systems. * Prior experience as an Administrative Assistant or in a similar role. * Proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook). * Excellent interpersonal communication and organizational skills. * Proactivity and ability to work in a team; #### **Desirable qualifications (advantage):** * Completed or ongoing undergraduate degree in Business Administration or related fields. * Knowledge of integrated management systems (ERP). * Specialized courses in administrative routines #### **Benefits:** CLT employment regime Transportation allowance (VT); Meal/food allowance (VA/VR) Birthday day off; #### **Work schedule and hours:** Monday through Friday, from 8:00 AM to 6:00 PM