Administrative Assistant PCD

Description

Job Summary: An office professional focused on document organization, public service, and administrative support, ensuring efficiency in daily operations. Key Highlights: 1. Focus on document organization and control 2. Courteous public service and administrative support 3. Maintenance of internal and external contacts for information Description: * Minimum Education: High School Diploma. * Technical Competencies (Knowledge, specializations, qualifications, certifications, registrations, and licenses): Knowledge of routines inherent to the role. * Behavioral Profile (Skills and attitudes) * Interest, promptness, observational skills, discipline, agility, discernment, professional appearance, and excellent interpersonal and public interaction skills. * Prior Experience: 6 months of experience in office routines. * Sort, verify, and dispatch correspondence according to instructions received to enable mailbag distribution; * Control and archive documents by classifying them according to their nature, subject, and other factors, registering them according to established criteria to prevent loss and ensure preservation; * Receive visitors and direct them to requested locations or personnel, providing prompt and courteous service; * Answer telephone calls, recording or relaying messages, as well as handling various requests by consulting files, systems, procedures, documents, or other sources to provide necessary information; * Supply office or cafeteria materials, arranging replenishment and managing small inventories to ensure service unit operations; * Perform internal or external copying and binding services to meet required demands, as well as sending and receiving faxes and related tasks; * Maintain internal or external contacts to provide or obtain relevant information; * Organize and maintain files, performing necessary ordering and control according to supervisor instructions to facilitate consultations; * Comply with policies, procedures, and standards established by the specific management system, using preventive equipment, observing regulatory norms and procedures, reporting deviations, and proposing corrections for unsafe acts, thereby contributing to the implementation and maintenance of normative, legal, and regulatory requirements governing SGI1\. * Participate in internal events / campaigns / training related to SGI; * Perform other tasks of similar nature and complexity, as directed by the supervisor. 2512100202181857234